Intranet rollout: How to convince all employees

Intranet rollout


Launching a new intranet can be an exciting time for your business. But it can also be daunting, because it means a significant change in the way your company operates. However, there are a few key things you can do to get your company excited about the new intranet, get them on board, and make the intranet rollout as easy as possible.

Get everyone in your organization ready for the change

To ensure the success of your intranet rollout, it's important that everyone in your organization is on board and excited about the change. Here are a few reasons why:

Better acceptance and use

If everyone is aware of the new system and ready to use it, the intranet is more likely to be adopted. This can have several benefits for your company, including

  • Better collaboration: A well-adopted intranet can make it easier for employees to share information, documents and other resources. This can improve collaboration and coordination within your team.
  • Improved communication: A widely shared intranet can make it easier for team members to communicate with each other, whether through instant messaging, group chats, email or tools such as Slack or MS Teams. This can improve communication and reduce the need for face-to-face meetings.
  • Improved access to information: A widely shared intranet can make it easier for team members to access the information and resources they need to do their jobs. This can help increase productivity and efficiency.
  • Better organization of projects and tasks: A widely shared intranet can make it easier for team members to organize and manage their projects and tasks. This can help improve the overall organization of your company, which in turn leads to better results.

Less resistance to change

If employees are involved in planning and implementing the new system, resistance to change is likely to be lower. This can have several benefits for your organization, including

  • Smoother transition: If employees are prepared for the change and involved in the planning and implementation process, the transition to the new intranet is likely to go more smoothly. This minimizes disruptions and allows your team to focus on their work.
  • Improved adoption and usage: If employees are excited and invested in the success of the new intranet, they are more likely to adopt and use it. This helps ensure that the new system is widely adopted, which can lead to improved collaboration, communication and productivity within your team.

Increased acceptance and enthusiasm

Involving your key stakeholders in the planning and implementation process can increase acceptance and enthusiasm for the new system, leading to better adoption and use of the new system. In addition, when employees are involved in the planning and implementation process, they are more likely to be committed to the success of the new system. This can have several benefits for your team, such as:

  • Stronger support for the new system: If employees are involved in the success of the new intranet, they are more willing to support and help others use the system. This can ensure that everyone can work with the system quickly and easily.

Communicate the benefits of your intranet

First and foremost, it's important to communicate the benefits of the new intranet to your organization. These include improved collaboration and communication, easier access to company resources and information, and better organization of projects and tasks. Make sure you highlight how the intranet will make your team's day-to-day work more accessible and efficient.

Offer training and support

Next, you need to make sure your team has the training and support they need to work with the new intranet. This includes introductory events, training materials and ongoing support from the IT department or other team members who have more experience with the new system.

Be patient

Be patient and understanding while your team gets used to the new intranet. Change can be difficult, and it can take time for your team to get used to the new system. Continually support and encourage your team and be open to feedback and suggestions for improvement.

Getting all stakeholders on board with your intranet rollout is all about communication, training and support. By educating everyone involved about the benefits of the new system, giving it the tools and resources it needs to succeed, and involving them in the planning and implementation process, you can ensure that your intranet rollout is a success.

Are you still looking for the right intranet solution for your company? In this article you will find an overview of the best solutions on the market: The 4 best social intranet solutions in comparison.

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