Are you tired of manually creating, renaming and moving a new page for every meeting in Confluence? Especially for weekly meetings, copying and customizing pages can quickly become a tedious routine. This recurring task takes up valuable time and is often neglected, leading to disorganization and a lack of consistency. Fortunately, there is a simple solution: automatically duplicate and manage Confluence pages - and it's easy with automations and Rovo.
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Manually copying and adapting pages is time-consuming
If you have regular meetings in your team, you're probably familiar with the problem: creating a new page in Confluence every time, copying all the content from the last meeting, renaming the page and moving it to the right area is time-consuming and monotonous. You actually want to concentrate on the content and the essentials of the meeting, not on administrative details.
The consequences
Without an efficient solution, manual tasks pile up. This not only costs time, but also leads to overload and frustration, which can ultimately affect your team's productivity. It also increases the risk of errors, such as accidentally saving in the wrong area or forgetting to rename the page.
Step-by-step guide: Automatically duplicate and manage Confluence pages with Rovo
With Rovo AI and Confluence, you can set up simple automation to do this work for you. A single label is all it takes to create a copy of the desired page, move it to the right place and automatically notify you. Here are the step-by-step instructions: Automatically duplicate and manage Confluence pages.
1. create a label as a trigger
Start with a label that acts as a trigger for the automation. In our example, we use the label "marketing-weekly". This label will later be the starting point for the automated action.
2. automatic moving and copying of the page
As soon as the label "marketing-weekly" is added to a page, the automation starts. This first moves the page to a desired area - in this case "Marketing - Archive: Weekly Meeting Notes".
A copy of the page is then created in the same Confluence Space and the automation automatically renames it, e.g. "Date - Agenda Marketing Weekly". This saves you the effort of manually copying and renaming the page.
Tip: There are also so-called "Smart Values" in the automation. You can find a selection of these by clicking on the two curly flaps.
3. move the page to the correct area
Automation ensures that the copied page is automatically moved back to the desired area - in this case Marketing Weekly Meeting Notes. This keeps everything neatly in place and you don't have to worry about pages getting lost or not being found.
4. use Rovo AI for a summary
With Rovo AI, you can directly create a summary and important decisions of the meeting. Rovo creates a brief overview of the meeting, including the most important tasks or decisions that were discussed. This makes the page even more informative and clear.
We use a simple prompt here:
Meeting Summary and Key Decisions:
The meeting focused on [briefly describe the main topic or purpose of the meeting]. During the discussion, the following key tasks/decisions were made:
[Decision/Task 1]
[Decision/Task 2]
[Decision/Task 3, if applicable]
5. automatic notification via Slack
Once the meeting page has been created, the automation sends a notification to the team via Slack. The message contains the summary and the most important decisions of the meeting so that everyone is immediately informed.
6. add a comment and remove the label
As a final step, the summary is also stored as a comment on the Confluence page. In addition, the "marketing-weekly" label is automatically removed so that the automation can be used again for the next week.
Advantages of automation in Confluence
This simple automation saves you and your team valuable time every week. Instead of being burdened with administrative tasks, you can focus on the content aspects of your work. Here are some of the benefits at a glance:
- Time savings through automation in Confluence: No more manual creation, copying and customizing of pages.
- Consistency and order: All pages are automatically named correctly and saved in the correct area.
- Quick notification: Your team is immediately informed about the most important points.
- Use of Confluence automation and Confluence Rovo: Use the full power of Rovo to make your work processes even more efficient.
Conclusion: Automatically duplicate and manage Confluence pages
By automating routine tasks in Confluence, such as copying and renaming meeting pages, you not only save time, but also avoid errors and clutter. With Rovo AI and the integrated automation functions in Confluence, you can take your organization to a new level. Try it out and use the time you gain for the essentials!
