Posts tagged: Job: Back office

Are you passionate about organization, communication and digital tools? Do you want to be part of an emerging consulting company and have the opportunity to experience international client visits and business trips?

Then we are looking for you! We are TEAM XALT, a startup specializing in DevSecOps & digitalization of business processes from Munich and Leipzig. Our goal is to make complex IT projects as simple and straightforward as possible for our customers.

For our location in Munich we are looking for a Executive Assistant (m/f/d), to act as our CEO's "right hand man" and play a critical role in organizing our business and supporting our customers.

What you can expect:

• You accompany our management and TEAM XALT on exciting business trips and international customer visits (e.g.: USA, India, etc.)
• You work closely with management to prepare for and follow up on customer appointments
• You will perform general administrative duties such as schedule management, communications, and travel arrangements to support the operations of the company
• You support the organization of events (e.g. customer workshops, conferences, hackathons) and bring in your own creative ideas
• You demonstrate your strong organizational skills by managing documents (primarily digital) and communicating with clients

What you bring to the role:

• You have an IT background
• You have very good knowledge of basic digital tools (e.g. Google Suite, Slack, Confluence or comparable)
• You want to be part of our success story and get involved in shaping the future of our company
• You have hands-on experience as an Executive Assistant or in a similar role in IT
• You bring excellent organizational skills and a self-reliant approach to your work
• You are a team player and have excellent communication skills
• You are fluent in written and spoken German and English
• Not a must, but a plus:
• You have very good skills in various digital tools (e.g. Google Suite, Slack, Office, ChatGPT) and platforms (e.g. Jira, Trello, Confluence, HubSpot CRM) and can easily learn new tools

What you can look forward to:

• Permanent employment contract with long-term prospects in a future-oriented and international company, flexible working hours, and remote work options.
• Possibility to work both full time and part time
• Opportunities for education and certifications
• Self-determined work and creative freedom, as well as the budget to try out new things
• We'll provide the technical equipment you want (MacBook, Linux notebook or Windows PC)
• Our team! Experience our creative and agile startup flair at numerous team events, after-work events, in our offices in Leipzig and Munich or in our virtual team meetings.
• It's also important to us to always stick together and care about you as a person. We want to grow together with you as a company and at the same time promote your personal and professional development.

In a nutshell

You have a keen interest in human resources and want to make a decisive contribution to the growth of our start-up? Then become a HR Manager - People Operations (m/f/d) Join Team XALT in Munich or Leipzig and help our team grow. Take on various tasks in the area of HR operations, from recruiting to onboarding new employees and make sure that we remain the most-hyped Atlassian and AWS partner in Munich, Oldenburg, New York, the whole world and Leipzig despite our growth!

What you can expect:

You will play a central role in our team and work directly with our management, our consultants and developers. Depending on where your strengths lie, you can expect the following topics and tasks:

• In the area of People Operations you'll take full responsibility for topics such as HR process optimization and ensure the well-being of our employees (e.g. by organizing team events, establishing employee benefits, etc.).
• Initiate and independently lead topics and projects to increase our employee satisfaction
• Personnel and management development
• Support us in administrative tasks such as inquiries from our employees (e.g. vacation requests, sick leave, etc.), write and send out employment contracts, etc. 
• In the area of Recruiting you'll accompany our applicants from different areas of expertise (e.g. Atlassian, DevOps, Cloud) from screening, through initial interviews to onboarding in our team and ensure a smooth recruiting process
• Approach suitable candidates directly on common channels (active sourcing)

What you bring to the role:

• Completed studies (e.g. business administration) or comparable training
• Several years of experience as HR generalist in the IT environment
• Experience with the onboarding and offboarding of employees
• Solid professional experience in end-to-end recruiting, ideally in an agile start-up.
• Business fluent in German and English
• Strong communication skills and a friendly, open personality
• A structured, proactive and independent way of working
• High technical affinity

What you can look forward to:

• A fully digital HR process (HR self-service for employees)
• A clear employer branding strategy with the support of the marketing team
• Be part of shaping a company in rapid growth and grow in a creative working environment with short decision-making processes.  
• Experience the Munich, Leipzig startup flair with us at team events, in beer gardens, on boat trips and much more!
• Creative spaces - in our offices in Munich there is enough space to be creative besides goodies like free coffee, mate, fruit and shared lunches and after-work beers.
• Beef up your workspace – Get your desired notebook (MacBook, Windows or Linux) from us, or „bring your own device“.
• High flexibility - work when you have energy, not when the clock dictates
• No boring tasks and working like a machine - we always rely on new impulses and ideas, both with our customers and with internal projects.
• Hierarchies? No way! We have short communication channels and an open ear for your ideas at any time
• Team XALT: there's no place like home - It's also important to us to always stick together and take care of you as a person. This is exactly what we will help you with, we want to grow as a company and at the same time foster your personal and professional development.