The introduction of a new intranet can be an exciting time for your company. It can also be discouraging, as it means a significant change in the way your company works. Nevertheless, there are a few important things you can do to get your company excited about the new intranet, bring them on board and make the intranet rollout as easy as possible.
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- Align everyone in your company with the change
- Communicate the benefits of your intranet
- Provide training and support
- Be patient
Align everyone in your company with the change
To ensure the success of your intranet rollout, it is important that all employees in your company are on board and enthusiastic about the change. Here are a few reasons for this:
Better acceptance and usage
If everyone is familiar with the new system and ready to use it, the intranet is more likely to be adopted. This can have several benefits for your business, such as:
- Better collaboration: A well-adopted intranet can make it easier for employees to exchange information, documents, and other resources. This can improve collaboration and coordination within your team.
- Improved communication: A widely used intranet can make it easier for team members to communicate with each other, whether through instant messaging, group chats, emails, or tools like Slack or MS Teams. This can enhance communication and reduce the need for in-person meetings.
- Improved access to information: A widely used intranet can make it easier for team members to access the information and resources they need for their work. This can help increase productivity and efficiency.
- Better organisation of projects and tasks: A widely used intranet can make it easier for team members to organise and manage their projects and tasks. This can help improve the overall organisation of your business, which in turn leads to better results.
Reduced resistance to change
If employees are involved in the planning and implementation of the new system, resistance to change is likely to be lower. This can have several benefits for your business, such as:
- Smoother transition: If employees are prepared for the change and involved in the planning and implementation process, the transition to the new intranet is likely to be smoother. This minimises disruptions and allows your team to focus on their work.
- Better acceptance and usage: If employees are enthusiastic and invested in the success of the new intranet, they are more likely to adopt and use it. This helps ensure that the new system is widely adopted, which can lead to improved collaboration, communication, and productivity within your team.
Increased acceptance and enthusiasm
Involving your key stakeholders in the planning and implementation process can increase acceptance and enthusiasm for the new system, leading to better adoption and usage. When employees are involved in the planning and implementation process, they are also more likely to champion the success of the new system. This can have several benefits for your team, such as:
- Stronger support for the new system: When employees are involved in the success of the new intranet, they are more willing to support and help others use the system. This ensures that everyone can work with the system quickly and easily.
Communicate the benefits of your intranet
First and foremost, it is important to communicate the benefits of the new intranet to your business. These include, for example, improved collaboration and communication, easier access to company resources and information, and better organisation of projects and tasks. Make sure to highlight how the intranet will make your team's daily work more accessible and efficient.
Provide training and support
Next, you must ensure that your team receives the necessary training and support to work with the new intranet. This includes onboarding sessions, training materials, and ongoing support from the IT department or other team members who have more experience with the new system.
Be patient
Be patient and understanding as your team gets used to the new intranet. Change can be difficult, and it may take time for your team to adjust to the new system. Continuously support and encourage your team, and be open to feedback and suggestions for improvement.
To ensure all stakeholders are on board with your intranet rollout, communication, training, and support are key. By educating all involved parties on the benefits of the new system, providing them with the tools and resources they need to succeed, and involving them in the planning and implementation process, you can ensure that your intranet rollout is a success.
Still looking for the right intranet solution for your business? This article provides an overview of the best solutions on the market: The 4 Best Social Intranet Solutions Compared.
