{"id":27207,"date":"2024-02-14T13:15:19","date_gmt":"2024-02-14T12:15:19","guid":{"rendered":"https:\/\/www.xalt.de\/?page_id=27207"},"modified":"2024-07-15T09:20:03","modified_gmt":"2024-07-15T07:20:03","slug":"projektportfoliomanagement-und-ressourcenplanung-mit-jira","status":"publish","type":"page","link":"https:\/\/www.xalt.de\/en\/customer-success-stories\/projektportfoliomanagement-und-ressourcenplanung-mit-jira\/","title":{"rendered":"Project portfolio management and resource planning with Jira"},"content":{"rendered":"<div data-elementor-type=\"wp-page\" data-elementor-id=\"27207\" class=\"elementor elementor-27207\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-14c6949 elementor-section-stretched elementor-section-height-min-height elementor-section-boxed elementor-section-height-default elementor-section-items-middle\" data-id=\"14c6949\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;,&quot;stretch_section&quot;:&quot;section-stretched&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-d1f0560\" data-id=\"d1f0560\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1ec36f1 elementor-widget elementor-widget-heading\" data-id=\"1ec36f1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Success Story: Project portfolio management and resource planning with Jira<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-bbc3ecf elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"bbc3ecf\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;,&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-6f446eb results\" data-id=\"6f446eb\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-f3042a4 resultstxt elementor-widget elementor-widget-heading\" data-id=\"f3042a4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Result<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8d8f462 resultstxt elementor-widget elementor-widget-heading\" data-id=\"8d8f462\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">- 50%<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e7a190f resultstxt elementor-widget elementor-widget-heading\" data-id=\"e7a190f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">planning effort for project managers<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-bfa24cb results\" data-id=\"bfa24cb\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-db2dae3 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"db2dae3\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-2019025\" data-id=\"2019025\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-d98a864\" data-id=\"d98a864\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-1ad0a51 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"1ad0a51\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-inner-column elementor-element elementor-element-ebe9c9e\" data-id=\"ebe9c9e\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-9a5838d elementor-view-default elementor-widget elementor-widget-icon\" data-id=\"9a5838d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"icon.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-icon-wrapper\">\n\t\t\t<div class=\"elementor-icon\">\n\t\t\t<svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-info-circle\" viewbox=\"0 0 512 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M256 8C119.043 8 8 119.083 8 256c0 136.997 111.043 248 248 248s248-111.003 248-248C504 119.083 392.957 8 256 8zm0 110c23.196 0 42 18.804 42 42s-18.804 42-42 42-42-18.804-42-42 18.804-42 42-42zm56 254c0 6.627-5.373 12-12 12h-88c-6.627 0-12-5.373-12-12v-24c0-6.627 5.373-12 12-12h12v-64h-12c-6.627 0-12-5.373-12-12v-24c0-6.627 5.373-12 12-12h64c6.627 0 12 5.373 12 12v100h12c6.627 0 12 5.373 12 12v24z\"><\/path><\/svg>\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-inner-column elementor-element elementor-element-4956207\" data-id=\"4956207\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-98fffc9 elementor-widget elementor-widget-heading\" data-id=\"98fffc9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Why project portfolio management?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-85d2aaa elementor-widget elementor-widget-text-editor\" data-id=\"85d2aaa\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Project portfolio management is the process of managing and controlling a collection of projects in an organization to ensure that they support strategic objectives and maximize overall benefits.<\/p><p>If this overarching project coordination is missing, it can lead to that,\u00a0<\/p><ul><li>different areas of the company are working on the same topic (isolated solutions) and resources are being used unnecessarily as a result\u00a0<\/li><li>projects are started that do not contribute to the company's goals\u00a0<\/li><li>projects are not coordinated, even though they have interfaces.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f226cbf elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f226cbf\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-f2beeb3\" data-id=\"f2beeb3\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-5e75f4b\" data-id=\"5e75f4b\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-7039450 elementor-widget elementor-widget-heading\" data-id=\"7039450\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The company<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6789481 elementor-widget elementor-widget-text-editor\" data-id=\"6789481\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The <a href=\"https:\/\/www.eex.com\/en\/\" target=\"_blank\" rel=\"noopener\">European Energy Exchange (EEX)<\/a> is part of the EEX Group, a globally operating group of companies specializing in international commodity markets.<\/p><p>As part of the Group, EEX offers contracts on power, natural gas and emission allowances as well as freight and agricultural products and is one of the world's leading exchanges for trading in energy and energy-related products.<\/p><p>Central project management within the Group is handled by the clearing subsidiary <a href=\"https:\/\/www.ecc.de\/en\/\" target=\"_blank\" rel=\"noopener\">European Commodity Clearing AG (ECC)<\/a> .<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6b0da4f elementor-widget elementor-widget-heading\" data-id=\"6b0da4f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The initial situation<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fbcff3e elementor-widget elementor-widget-text-editor\" data-id=\"fbcff3e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The aim of the project was to replace the existing project portfolio management tool used by EEX and ECC. Due to the upcoming database migration and the associated challenges and risks of possible data loss, EEX and ECC decided to discontinue the use of the previous tool after weighing up all the options. Data maintenance was also very time-consuming for the responsible project managers. Due to the long time intervals between the actual status and documentation in the tool, it did not provide up-to-date evaluations and was therefore not compatible with agile working methods. Furthermore, the previous configuration for the \"Flight Level\" method introduced for the coordination and implementation of projects also needed to be continued in a new tool.<\/p><p>Since the actual project planning for the company projects and the organization of operational activities already largely took place in the Jira system, it made sense also to map the project portfolio management in Jira. The project management team had the following goals in mind:<\/p><ul><li>to make project management and project portfolio management more efficient by only having to maintain data in one tool (Jira) and using automated workflows,<\/li><li>to create an up-to-date overview of all projects at all times in order to be able to carry out more effective resource planning and better coordinate projects,<\/li><li>using Jira to further advance the goal of switching to agile working methods.<\/li><\/ul><p>As XALT has already been supporting EEX and ECC as a customer for several years and has successfully implemented various IT and business processes in Jira, it was obvious to develop a solution together.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b7fc484 elementor-widget elementor-widget-heading\" data-id=\"b7fc484\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The challenge<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b690bff elementor-widget elementor-widget-text-editor\" data-id=\"b690bff\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>It was crucial for the successful implementation of this project that TEAM XALT had a holistic understanding of project portfolio management and the Flight Level methodology in order to bring the business view together with the IT side. This was the only way to set up the workflow in Jira correctly.<\/p><p>Another challenge in this project was to create a solution for resource management within project portfolio planning in Jira, although the Jira software is not designed for this application. For EEX and ECC, however, this was an absolute must-have of the new solution, and therefore, the full know-how and creativity of the XALT consultants was required for the technical implementation.<\/p><p>The experts at TEAM XALT were very happy to take on this challenge, safe in the knowledge that Jira offers them the flexibility and technical requirements to map various processes.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-42cd3b7 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"42cd3b7\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1174b7f\" data-id=\"1174b7f\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6994956 elementor-section-height-min-height elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-items-middle\" data-id=\"6994956\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;,&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-fb53d20\" data-id=\"fb53d20\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-01d7738 elementor-widget elementor-widget-image\" data-id=\"01d7738\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"893\" height=\"1268\" src=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_eex-testimonial.jpg\" class=\"attachment-full size-full wp-image-27227\" alt=\"\" srcset=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_eex-testimonial.jpg 893w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_eex-testimonial-8x12.jpg 8w\" sizes=\"(max-width: 893px) 100vw, 893px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-664648d\" data-id=\"664648d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-2f9f1e5 elementor-widget elementor-widget-heading\" data-id=\"2f9f1e5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\"<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-87768f9 elementor-widget elementor-widget-heading\" data-id=\"87768f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The migration and mapping of our project management processes in a joint Jira-based tool helps us to manage our project portfolio even more efficiently and agilely. As a result, it makes the decision-making processes and coordination channels within our group of companies significantly faster and more transparent.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-658f0f9 elementor-widget elementor-widget-heading\" data-id=\"658f0f9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Caroline Bartlitz<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-17e0ffe elementor-widget elementor-widget-heading\" data-id=\"17e0ffe\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Senior Project Portfolio Manager<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-5ce28bf elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"5ce28bf\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-d472467\" data-id=\"d472467\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-cce3348\" data-id=\"cce3348\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-35ceff8 elementor-widget elementor-widget-heading\" data-id=\"35ceff8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The solution<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-11011e1 elementor-widget elementor-widget-text-editor\" data-id=\"11011e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The project started with evaluating the existing project portfolio management tool and the requirements for mapping the flight level. TEAM XALT then defined the requirements for the new solution based on the existing system and process configurations.<\/p><p>In the planning phase, the work steps for implementation in Jira were then defined and prioritized. The work packages were divided as follows:<\/p><ul><li>Set up an overview board in Jira in which all projects are displayed with the relevant data (e.g., how many man-days are planned or already incurred in the projects; what is the percentage progress of a project; linking the effort incurred to the individual deliverables).<\/li><li>Build a hierarchical structure so that project portfolio management, as the higher-level instance, can summarize and map all the necessary project information.<\/li><li>Implement workflows and define new issue types (e.g., for monthly reporting and project planning with resources).<\/li><li>Create automations in Jira so that the necessary information from the projects is automatically available in project portfolio management.<\/li><li>Set up scripts via Scriptrunner to extend certain functions and build simple applications that cannot be implemented in Jira Automations (e.g., hide fields, set write permissions on a field).<\/li><li>Develop resource planning, including a release process: The asset management of Jira Service Management and standard Jira functions were used for this purpose. An asset was created for each functional team within a project. This allows the project manager to assign effort to an asset or role (e.g., IT team, finance team, customer area team) when planning a deliverable from their project. In the next step, the manager responsible for this team can release or reject the necessary resources.<\/li><li>Test &amp; Go-Live.<\/li><\/ul><p>During the project duration of around five months, TEAM XALT took an agile approach together with EEX and ECC. The features were prioritized and processed on the basis of the Jira Advanced Roadmap. A cross-functional team coordinated progress and the next activities in daily stand-ups.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-7124cd9 elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"7124cd9\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;,&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-e1ede7c\" data-id=\"e1ede7c\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-61e6621 elementor-widget elementor-widget-image\" data-id=\"61e6621\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"2560\" height=\"1707\" src=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_success-story-ppm-banking-scaled.jpeg\" class=\"attachment-full size-full wp-image-27228\" alt=\"Project portfolio management with Jira\" srcset=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_success-story-ppm-banking-scaled.jpeg 2560w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_success-story-ppm-banking-1536x1024.jpeg 1536w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_success-story-ppm-banking-2048x1365.jpeg 2048w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_success-story-ppm-banking-18x12.jpeg 18w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-50 elementor-top-column elementor-element elementor-element-a8659f7\" data-id=\"a8659f7\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-f3c7c30 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"f3c7c30\" data-element_type=\"section\" data-e-type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-33 elementor-top-column elementor-element elementor-element-5d4c9d2\" data-id=\"5d4c9d2\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap\">\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t<div class=\"elementor-column elementor-col-66 elementor-top-column elementor-element elementor-element-c51602d\" data-id=\"c51602d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-36a90f3 elementor-widget elementor-widget-image\" data-id=\"36a90f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t<figure class=\"wp-caption\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"2230\" height=\"1085\" src=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_ppm-kanban-board-e1707812836934.png\" class=\"attachment-full size-full wp-image-27214\" alt=\"Project portfolio management and resource planning with Jira\" srcset=\"https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_ppm-kanban-board-e1707812836934.png 2230w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_ppm-kanban-board-e1707812836934-1536x747.png 1536w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_ppm-kanban-board-e1707812836934-2048x996.png 2048w, https:\/\/www.xalt.de\/wp-content\/uploads\/2024\/02\/xalt_ppm-kanban-board-e1707812836934-18x9.png 18w\" sizes=\"(max-width: 2230px) 100vw, 2230px\" \/>\t\t\t\t\t\t\t\t\t\t\t<figcaption class=\"widget-image-caption wp-caption-text\">The project portfolio management board provides a complete overview of all ongoing projects and the most important key figures.<\/figcaption>\n\t\t\t\t\t\t\t\t\t\t<\/figure>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7b46a5c elementor-widget elementor-widget-heading\" data-id=\"7b46a5c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">The results<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c28b58f elementor-widget elementor-widget-text-editor\" data-id=\"c28b58f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Implementing project portfolio management and project management in Jira has led to significant increases in efficiency, both for users and at the management level. Acceptance and the associated use of Jira within EEX and ECC are also higher, so Jira has become an integral part of daily work. The existing Jira know-how of the users enables the joint further development of the project portfolio management tool and the coordination of work at the delivery level. These results summarize the advantages:<\/p>\n<p><strong>Reduced workload:<\/strong><\/p>\n<ul>\n<li>The planning effort for project managers has been significantly reduced by approx. 50%, as no double data maintenance is necessary to have the relevant data for portfolio management directly available.<\/li>\n<li>By using automated workflows, manual effort is reduced and less error-prone.<\/li>\n<li>Jira enables the evaluation of portfolio management data directly in the tool with the help of dashboards and thus reduces the effort of manually creating presentations.<\/li>\n<\/ul>\n<p><strong>More transparency and security for decision-makers:<\/strong><\/p>\n<ul>\n<li>Display the current project status in the project portfolio management overview board.<\/li>\n<li>Integrating all information in the same system minimizes the risk of manual errors and improves data quality.<\/li>\n<li>Possibility of coordinating cross-team project work by linking the resulting tasks to an individual team member.<\/li>\n<\/ul>\n<p><strong>Efficient resource planning based on up-to-date data:<\/strong><\/p><p><span style=\"font-family: var( --e-global-typography-text-font-family ), Sans-serif;\">The resource planning in Jira developed by TEAM XALT according to customer requirements offers<\/span><\/p><ul>\n<li>a clear presentation of the roles within a team that are assigned to specific project tasks, and<\/li>\n<li>the recording of planned expenses per role.<\/li>\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-57745b2d elementor-section-stretched elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"57745b2d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;stretch_section&quot;:&quot;section-stretched&quot;,&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-5af64c0\" data-id=\"5af64c0\" data-element_type=\"column\" data-e-type=\"column\" id=\"contact\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-1186bdb1 elementor-widget elementor-widget-heading\" data-id=\"1186bdb1\" data-element_type=\"widget\" data-e-type=\"widget\" id=\"contact\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Better call XALT<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7528a2d1 elementor-widget elementor-widget-heading\" data-id=\"7528a2d1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">We help your team achieve greatness in every aspect<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4914889 elementor-widget elementor-widget-text-editor\" data-id=\"4914889\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Would you like more information or would you like a customized solution? We support you in getting the best out of your business. Feel free to contact us by phone, email or visit us in our office.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b136681 elementor-align-center elementor-mobile-align-center elementor-widget elementor-widget-button\" data-id=\"b136681\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-md\" href=\"https:\/\/www.xalt.de\/en\/contact-2\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Contact us<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>How EEX reduced project planning time by 50% with Jira.<\/p>","protected":false},"author":17,"featured_media":27260,"parent":13972,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[311],"tags":[],"class_list":["post-27207","page","type-page","status-publish","has-post-thumbnail","hentry","category-success-story"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/pages\/27207","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/comments?post=27207"}],"version-history":[{"count":56,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/pages\/27207\/revisions"}],"predecessor-version":[{"id":29124,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/pages\/27207\/revisions\/29124"}],"up":[{"embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/pages\/13972"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/media\/27260"}],"wp:attachment":[{"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/media?parent=27207"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/categories?post=27207"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.xalt.de\/en\/wp-json\/wp\/v2\/tags?post=27207"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}