# AI Chief of Staff > One isolated AI agent per person: it knows your goals, finds the right conversations, makes the event Source: https://www.xalt.de/en/ai-chief-of-staff/ ## Everything your company knows. For everyone who works there. Picture one memory for your whole company: it knows every document, every meeting and every project – and answers your questions in seconds. ### Your company knowledge flows in Documents, emails, tickets, presentations, customer data, meeting notes: everything that is scattered across many tools today ends up in a single Brain. ### New knowledge arrives on its own Nothing to maintain by hand. As soon as something new appears in your tools, it flows into the Brain automatically. At the Enterprise AI Summit, a talk could be searched 30 to 45 minutes after it ended. ### Everything is connected The Brain sees which people, projects and topics belong together and links them – just as you know who works on which project and which decision goes with it. ### Ask a question, get an answer with its source Ask in your own words. The Brain finds the answer and its context and shows you where it comes from: the document, the meeting, the exact moment in the conversation. ### Everyone sees only what they are allowed to see The Brain is divided into areas such as sales, HR or finance. If someone has no access to an area, they get no answers from it – just like the folder permissions you already know. ### Your AI assistants work from the same knowledge Chatbots, AI assistants and automations all draw on the same Brain, whichever AI runs them. Everyone in the company simply asks in Slack, Teams or by email. ## A memory for your company – safe with you The Brain runs in your own cloud or on your own servers, and your knowledge stays yours. In its first large-scale field test at IT Revolution’s Enterprise AI Summit, it made 1,617 talks and more than 21,000 pages searchable for 300 attendees. That was the first showcase—the approach is designed for use across the whole company. [Book a discovery workshop](https://www.xalt.de/en/contact/) ## A personal Chief of Staff for everyone in your company Your Chief of Staff understands your goals, finds relevant knowledge and supports your day-to-day work—with a dedicated agent for each person instead of one chatbot for everyone. Your Chief of Staff The 2pm session matches your goal Cut cost – want a reminder? Two sessions at 3pm – you can only attend one I will take the other and report back Someone here has already solved this Meeting tomorrow 10:30 – accept? Your summary is ready Goal, conversations, sessions – ready to export Ask your agent ## Not one chatbot for everyone, but one agent per person A single central assistant knows everyone and no one. An AI Chief of Staff inverts that: one container per person, with its own memory. It does not start as an empty prompt box but with a profile the person reads, corrects or deletes beforehand. Everything else follows from that person's goal: which sessions count, which contacts pay off, what belongs in the summary. ## Six jobs nobody else gets around to Every one of these is manual work today—which is why it is the first thing to go when two days are full. ### Match goals against the programme The agent scores every talk against its owner's role, interests and goals. You get a short list instead of a programme booklet. ### Find the right conversations It looks for people who have already solved your problem and negotiates a time with their agents. You accept, defer or decline. ### Make the knowledge base queryable Talks, speakers, books and papers sit in one shared knowledge base. The agent queries it on your behalf instead of leaving you to search. ### Trace a slide back to its source A photo of the slide is enough. The agent finds the original talk, the speaker and the chapter the idea came from. ### Take notes after the conversation You record a voice note; the agent files it against the person and the topic. Nothing depends on your memory or a stack of business cards any more. ### Write the story for the manager The agent maintains a running thread from company goal to your own challenge to what each talk contributed, exportable as a report. ## The first field test, from onboarding to outcome The event was the first large-scale showcase, with 300 attendees. Its workflow shows how the approach can be tailored to a specific use case; in a company, the Chief of Staff can support people continuously in their day-to-day work. 1 4 weeks before ### Claim it and review the profile One link or QR code, work email, a password—done. No vendor account, no install, no setup work for the attendee. 2 Preparation ### Clarify the goal instead of filling a form The agent presents its company research and asks about the personal challenge. The answer is spoken, not picked from a list. 3 On site, day 1 ### Arrive with a plan Meeting proposals, session picks and contacts are ready before the doors open. Accepting or declining stays with you. 4 During the talks ### Fold the content in as it lands Every talk is transcribed and processed; roughly 30 to 45 minutes after it ends it is queryable. The agent asks whether to overlay it on your goal. 5 Afterwards ### Take the report, take the data Summary, contacts and follow-ups download in an open format. After that the environment is torn down. ## A dedicated environment for each person—with shared knowledge and clear safeguards Each person’s private information stays separate, and every external action requires their approval. The technical setup is deliberately straightforward and designed for up to 300 agents active at the same time. Each person gets a separate, isolated agent environment. Its memory is stored locally and backed up daily. When it is updated, the environment is provisioned again and the required context reloaded—running systems are not modified. - A separate, isolated agent environment for each person, provisioned from a verified template. - A shared knowledge base with information about talks, speakers, books and the programme. Access is controlled by a revocable permission. - External actions such as scheduling and sending messages go through a controlled gateway. Each message is approved individually. - Daily backups of agent memory, so it can be restored after an outage. - Attendees may optionally use their own language-model account; its key stays in their environment. The same approach can support other events and knowledge bases: the content changes, while the technical foundation remains. ## The same two days, a different outcome \