Optimize your IAM through the seamless integration of XAAM. Our fully integrated system allows you to request rights independently via Jira Service Management.
Discover our customized Project portfolio management in Jira! Maximize efficiency, accelerate decisions and optimize the use of resources for your company's success.
The AI landscape is evolving rapidly, and the increasing use of Generative Pre-trained Transformers (GPT) such as ChatGPT and Google's Gemini is nothing short of revolutionary. These powerful tools have the potential to streamline operations, increase creativity and provide unprecedented efficiency in problem solving and content creation. However, there are significant hurdles to integrating these public AI tools into daily workflows: Security, compliance and privacy concerns. So the question arises: How can I use AIs safely?
A dilemma for data protection and compliance
A fundamental concern when using ChatGPT and similar AI services is the risk of sensitive internal company data being uploaded to public servers operated by OpenAI, Google and others. And it is not unfounded.
In the pursuit of convenience and efficiency, we could inadvertently expose ourselves and our company to vulnerabilities. Because as soon as the data leaves the secure area of our internal systems, its path is no longer in our hands.
This uncertainty leads to the questions:
What exactly happens to our data when it leaves the company boundaries and is processed by external services? Can I use these AIs securely and compliantly?
When company data is processed by external services, security and compliance concerns must be taken into account. External services should implement robust security measures, such as encryption and access controls, to protect data. They must also adhere to applicable data protection laws and industry-specific compliance requirements. Before using external AI services, it is important to ensure that they meet the necessary security and compliance standards to process data securely and legally.
Implementing these requirements alone ties up valuable resources and represents a significant obstacle to progress, meaning that many companies would like to use AIs such as OpenAI but are unable to do so.
The disappointment is there: a revolutionary tool is within reach, but cannot be used securely and compliantly.
But even if data protection and security concerns are initially considered "not important", there are other challenges for companies.
Further challenges in the use of AIs (e.g. OpenAi)
Data model incongruence: Models do not fit the company data perfectly, which can lead to inconsistencies.
Non-trainable model: Lack of adaptability of the models to the specific requirements of the company. How can I tailor and train my own AI to my use case?
Limited future of the model: Lack of a clear roadmap for the development of new models, which makes long-term planning more difficult.
Slow OpenAI accessSlow access to OpenAI services, it often takes weeks for the service to be made available in the company.
Barriers to access: Barriers to entry for employees. It is often unclear how to gain access. How do I get access?
Chat-only interface: Restriction to a chat-only interface, although companies may need programmatic access.
The search for a safe and efficient solution for the use of AIs
The dilemma is whether we should use GPTs or AIs to improve our workflows, considering the risks in terms of data privacy and security breaches and other challenges.
The fears and uncertainties associated with GPTs and AI technologies are a major obstacle to their further development and use.
So how can we navigate this uncertain landscape? Is there a way we can safely use GPTs and AIs without jeopardizing their reliability?
OpenAI & Azure: The solution for the secure and efficient use of AI in the company
There is a solution to this dilemma. The key is to use your own cloud infrastructure (such as AWS, GoogleCloud or Azure) to create an AI solution tailored to your needs.
This approach tackles the main problems head on by ensuring that your data is within the safe boundaries of the company (or the cloud infrastructure), which reduces the risks associated with external data processing.
This solution not only alleviates security, compliance and data protection concerns, but also offers flexibility, the AI to the individual requirements The system can be customized for different teams, as well as an easy way to monitor the usage and costs of individual accounts.
By providing relevant data about their use case in advance, teams can fine-tune their GPT or AI to get customized solutions for their use case while working with a familiar user interface (e.g. Microsoft Co-Pilot) work.
But that's not all.
With Azure and OpenAI, it has never been easier to configure your own AI. And to integrate it into your applications, websites or consumer products.
This means that the innovation bottleneck caused by safety concerns can be eliminated. And enables your company to use AI securely, efficiently and creatively. But an AI, an OpenAI GPT on Microsoft Azure is not exactly easy to set up. And then there's also the Azure setup.
Setup of OpenAI on Azure: The Usual procedure would look like this:
Create an Azure account: Start by creating an Azure account if you don't already have one.
Selection of the subscription: Select the Azure subscription under which the resource is to run.
Configuration of the resource group: Create a new or select an existing resource group for the organization of your resources.
Naming of the OpenAI service instance: Enter a unique name for your OpenAI resource.
Select region: Choose the geographic region that best suits your needs to minimize latency and ensure compliance.
Verification and confirmation: Check all entries and confirm the creation of the OpenAI resource.
Sounds complicated at first. But it can also be easier.
Set up AIs (OpenAI) with a self-service and Microsoft Azure
Setting up OpenAI on Azure is easy thanks to the Container8 Self-Service easier than ever. Basically, you can set up your own OpenAI AI on Azure with just a few clicks and details in just a few minutes. We show you how quickly the setup can go in our Live webinar.
Set up OpenAI on Azure quickly and easily with Container8?
Creating OpenAI in Azure with just one click enables quick access and deployment. You can start using OpenAI immediately and tailor it to your needs. Without having to wait for long approval and deployment times.
Webinar: Using AI securely with Container8
The potential of AI to revolutionize the way we work is immense. And yet it is important to ensure that this technology is used safely and compliantly.
Our webinar shows you how you can set up AIs or custom GPTs on Microsoft Azure in just a few minutes with the help of a self-service and customize them for your use case.
If you're interested in using GPT technology, you may be concerned about security, compliance and data privacy. The good news is that you can use the Microsoft Azure Cloud and OpenAI's GPT models to create a secure and customized AI experience.
Don't let your concerns stop you from exploring the possibilities of AI. You can navigate the complexities of security, compliance and data protection with confidence. The future of work is driven by AI, and you can be a part of it.
We have developed some new solutions, services and products for our customers in recent months and would like to sell our work to new customers and partners, coupled with great marketing campaigns. This is exactly where you come into play, you will be our interface to existing and new customers and sell not only our products and services, but also our brand. Help us grow XALT even further and convince the world of Atlassian, automation, DevOps and more!
What you can expect:
You will be significantly involved in the further development of our sales and quotation processes and work closely with our consultants and our marketing team
You'll be responsible for acquiring new leads and customers and to introduce them to our various B2B services.
You will be our first point of contact and deal with enquiries about our products, services and solutions.
You'll take care of addressing new customers via various channels (e.g. our own web content, social media, LinkedIn, user groups/meet ups, Atlassian App Marketplace)
You'll clarify technical, budgetary and personnel issues relating to new customer projects and independently support customers from the proposal to the conclusion of the contract.
You'll manage our resources with regard to the determined requirements of our customers
You will work with a team of motivated Product Managers and Key Account Managers
What you bring to the table:
Successfully completed studies (e.g. economics/communication science) or a comparable field of study or training
You are a Communication talent and are not afraid to approach your team and our customers
You have several years of professional experience in business development or sales in a Software company, an (IT) start-up or in an IT consulting company
You have already successfully sold software solutions, IT services, consulting services, etc.
You were significantly involved in all steps of the sales process, from lead acquisition, pre-sales to sealing the deal.
You are creative and love to put together a good presentation to arouse the interest of a potential customer
You (ideally) already have an understanding or initial experience with Atlassian, Jira, Confluence, DevOps, cloud computing, agile methods, software development, etc. or are motivated to familiarize yourself with the topics
What we can offer you:
Be part of shaping a company in rapid growth and grow with your tasks in a creative work environment with short decision-making processes.
Option for fixed salary or remuneration on a commission basis after the probation period
Experience the Munich, Leipzig startup flair with us at team events, in beer gardens, on boat trips and much more!
Creative spaces - in our offices in Munich or Leipzig there are plenty of spaces to be creative in addition to goodies such as free coffee, mate, fruit and shared lunches and after-work beers
We'll provide the technical equipment you want (MacBook, Linux notebook or Windows PC)
No stubborn processing of tasks on the assembly line - we always rely on new impulses and ideas, both with our customers and with internal projects.
Hierarchies? No way! We have short communication channels and an open ear for your ideas at any time
It's also important to us to always stick together and care about you as a person. We want to grow together with you as a company and at the same time promote your personal and professional development.
Further information: Full-time or part-time, Munich, Leipzig and remote
If you are interested, simply send us an application to join@xalt.de and we will get back to you as soon as possible, your contact person is Clémentine from HR
You are, like us, convinced of Atlassian tools like Jira and Confluence? You have a high team spirit and are a communication talent? Become part of our team and join us in Munich or Leipzig as an SeniorAtlassian Consultant (m/f/d) with innovative and cool projects! Help our customers implement Atlassian tools, intranets based on Confluence, workflows in Jira and convince the world of our services as our Atlassian Ambassador! We don't want to sell just anything, we want to find the optimal solution that we would use ourselves.
What you can expect:
Depending on where your strengths lie, you can support our customers in the following areas: agile collaboration, ITSM, service management, etc:
You recommend the right Atlassian products to our customers and integrate them into existing infrastructures.
Analyze the requirements and relevant business processes of our customers and find potentials to further integrate Atlassian tools
Create collaborative intranets based on Confluence
Create workflows in Jira to digitize business processes
Manage projects and coordinate our internal development team to extend the functionality of Atlassian tools, e.g. with apps and macros.
What you bring to the table:
You have a degree in (business) informatics, business administration or similar. degree, or a comparable education
You have several years of practical experience in working with Atlassian products such as Jira and Confluence
You have extensive experience in project implementation with customers in the DACH region.
You are hungry to understand and improve the processes and systems of our customers, service and customer orientation is natural to you.
You possess a strong sense of quality, demonstrating dedication and a self-driven approach to your work.
Your exceptional communication skills and genuine enjoyment of teamwork set you apart from others
You're fluent in German and English
This will set you apart from other applicants:
You have Atlassian certification or are interested in obtaining it with our support
You have several years of hands-on administration experience with Jira, Confluence or other Atlassian tools such as Bitbucket, Bamboo
You have already managed projects independently
You have several years of project management experience (in the IT environment)
What we can offer you:
Permanent employment contract with long-term prospects in a future-oriented and international company, flexible working hours, and remote work options.
Possibility to work both full time and part time
Flexible working hours and remote work - customize your schedule and work when and where you want
Opportunities for further education and certifications (e.g. Atlassian ACP-100, ACP-400, AWS, Azure, Kubernetes, and more).
Self-determined work and creative freedom, as well as the budget to try out new things
We'll provide the technical equipment you want (MacBook, Linux notebook or Windows PC)
Our team! Experience our creative and agile startup flair at numerous team events, after-work events, in our offices in Leipzig and Munich or in our virtual team meetings.
If you start feeling cooped up working remotely, remember that our offices are filled with friendly colleagues, delicious coffee, and a variety of refreshing drinks to keep you energized.
It is also important to us to always stick together and take care of you as a person. We want to grow together with you as a company and at the same time promote your personal and professional development
Artificial intelligence is on the rise and is finding its way into all areas of life, including the business world. Jira and Confluence have also been equipped with artificial intelligence. This marks a milestone in the world of project management and collaboration tools. With the introduction of "Atlassian Intelligence (AI)", we are experiencing a new era of efficiency and innovation. In this blog post, we take a detailed look at AI, explain what it is, what it can do, and how it integrates artificial intelligence into your Jira and Confluence workday.
What is Atlassian Intelligence (AI)?
AI is an advanced artificial intelligence based on GPT-3 technology. This technology, developed by OpenAIis known for its ability to generate human-like text. Atlassian has integrated this technology into Jira and Confluence to improve the user experience and increase productivity. AI understands and learns from users' data and interactions to make personalized and contextual suggestions.
What can I do with Atlassian Intelligence (AI)?
AI is not just another tool, but an intelligent partner that supports you in your daily work. Here are some key features:
Automated task creation: AI recognizes patterns in your project data and automatically suggests new tasks or projects.
Intelligent search functions: Search Jira and Confluence with natural language. AI understands your queries and delivers precise results without you having to resort to JQL.
Improved collaboration: AI analyzes the context of discussions and suggests relevant documents or previous conversations.
Personalized recommendations: AI suggests suitable resources and actions based on your interactions and preferences.
Application examples for Atlassian Intelligence
To demonstrate the versatility of AI, let's look at some practical application examples:
Project management: In Jira AI helps to maintain an overview of complex projects by prioritizing tasks and identifying risks at an early stage.
Knowledge management: In Confluence AI can help provide the right knowledge at the right time by suggesting content that matches your current tasks.
Automated reporting: AI can create customized reports based on your specific requirements, saving time and speeding up decision-making.
Advantages of use
The advantages of AI in your day-to-day work are manifold:
Time saving: Automated functions and intelligent suggestions save valuable time.
Higher productivity: AI helps to minimize distractions and you focus on what's really important.
Better decision making: AI-supported analyses help you make more informed decisions.
Promotion of cooperation: AI facilitates teamwork by providing relevant information and context.
How you can integrate Atlassian Intelligence into your company
Integrating AI into your Jira and Confluence environment is straightforward. Here are a few steps to get started:
Training of your team: Ensure that your team has the necessary knowledge to make the best use of AI.
Customization to your needs: Configure AI to adapt it to the specific requirements of your teams.
Data protection and security: Make sure that your data is secure and that the use of AI complies with data protection guidelines.
Introducing AI to Jira and Confluence is more than just a technological advancement; it's a way to transform the way your teams work. It gives you the tools to work smarter, faster and more effectively.
Reducing the cognitive load of manual tasks with Atlassian Intelligence
Cognitive load - the amount of mental effort required in your work environment - can be critical to the efficiency and well-being of your employees. This is where Atlassian Intelligence (AI) plays a crucial role by helping to reduce this mental load. Let's look at how AI overcomes this challenge:
Atlassian Intelligence Features
Simplification of decision-making processes: Atlassian Intelligence (AI) provides data-driven insights and suggestions that reduce the need for extensive research and analysis. These clear, precise recommendations make it easier for employees to make quick and informed decisions.
Automation of routine tasks: One of the biggest challenges in any working environment are repetitive and time-consuming tasks. AI automates these processes, allowing employees to focus on more complex and creative tasks. This helps to avoid fatigue and overwork.
Improvement of information management: In today's information overload, finding relevant data quickly can be a challenge. AI improves the way information is organized and retrieved, helping employees work more efficiently and avoid cognitive overload.
Personalized user experience: Every employee has their own way of working. AI learns from each individual's preferences and work patterns and adapts to provide a customized user experience. This reduces the time and effort needed to adapt to new tools or find relevant information.
Promotion of effective cooperation: One challenge in team environments is coordination and communication. AI helps teams work together more effectively by providing relevant information and context at the right time. This reduces misunderstandings and improves overall productivity.
Atlassian Intelligence (AI) is not just a tool to increase productivity; it is a key factor in reducing the cognitive load on your employees. By automating routine tasks, providing personalized recommendations and improving information management, AI allows employees to focus on what's important and be more efficient and satisfied in their work. You can find more information about AI here.
As a long-time user of Atlassian products, you probably remember the good old server days. But now a change is coming that you should not ignore. As of February 15, 2024, Atlassian will end support for all server solutions. So, it's time to take action.
Risks of remaining on Server:
If you stay on servers, you risk security vulnerabilities and inefficient processes. Without regular updates and security patches, self-hosted servers are more susceptible to security breaches. Over time, the efficiency of your servers will decrease. New features and innovations will skip servers, and your team may struggle with outdated tools. Self-powered servers don't provide the flexibility and scalability your business needs for future growth. It's like trying to take an old car on a trip around the world - technically possible, but nowhere near as efficient.
Cloud as the ultimate future:
Data centers may offer a temporary solution, but the cloud offers advanced security measures and flexible collaboration options. It is the future-proof and efficient choice. While security concerns used to be an issue with cloud use, these concerns are no longer appropriate. Modern cloud platforms, such as Atlassian's cloud services or AWS, offer first-class security measures and are consistently state of the art.
In the cloud, we can easily collaborate, see changes in real time and make the workflow seamless. I remember an incident in my old team when I had to find my way back from a cloud environment to a server environment. In the cloud, not only was I able to collaborate seamlessly with my colleagues, but I also had access to a variety of tools and features that increased my productivity. I was also suddenly missing so many apps and essential plugins, such as a proper calendar function, that I really appreciated the cloud.
How do you explain a switch from server to cloud to your management?
You should use clear arguments to convince your management of a cloud solution now. Here are some helpful facts and statements:
Cost-benefit analysis: Server product maintenance is becoming more expensive, while the cloud offers competitive pricing. Cloud platforms offer flexible subscription models that allow companies to precisely control their costs and use resources efficiently.
Future security: The cloud is the future. Switching early puts your company in the best position to respond to future developments. The cloud enables you to react quickly to new requirements and trends without having to worry about procuring and providing new hardware.
Employee satisfaction: The cloud offers flexibility and innovative tools that facilitate teamwork and improve workflow. In the cloud, your employees can work from anywhere and from any device. This allows you to attract and retain talented employees, regardless of their location.
Conclusion: From farewell to a new beginning
A move to the cloud not only marks the end of an era, but also the beginning of something new. It's time to open up to a more efficient, secure and innovative future.
Are you ready for the change? Our consultants are here to help you make a smooth transition. The best way to clarify all your questions is to arrange a personal appointment with one of our cloud migration experts.
You can also find more information on cloud migration in our current Whitepaper ( no e-mail required).
Confluence is one of those tools that can do just about anything. You can provide documentation for your users and projects, publish information and news, and promote collaboration between your teams across departments. But by default, Confluence is sometimes clunky and not necessarily pretty to look at - a real developer tool, after all. But with a few plugins and a little creativity, it's a different story. Ultimately, it's up to you whether you want generic layouts or stylish Confluence pages.
To create great Confluence pages, just like cooking, you need some sort of recipe book, the necessary ingredients, and a little bit of creativity.
1. the basics in Confluence - Spaces and Pages
Right from the first login, Confluence comes with some ingenious features that allow you to create an understandable page structure. The best way to start is to create some spaces to give your Confluence a basic structure. For example, the simplest basic structure you can create is one Space for each Team (e.g. Marketing) or Project (e.g. Iron Man Suite Mk. 5).
Common Confluence Spaces
Teams & departments: e.g. Marketing, Human Resources, Sales, IT, etc.
Projects: e.g. Iron Man Suite Mk 5., Captain America Shield Mk 2, etc.
Personal Space: Mario's Dope Marketing Space, Philipp's crazy Dev. Space
Marketing Template and Spaces in Confluence
Once you have created all the relevant Spaces for your business, it is advisable to create additional parent pages in each Space. This way you make sure that you don't end up with a bunch of confusing pages and content and don't know your way around anymore. For example, you can further structure the Marketing Space by adding pages for Content Marketing, Social Media or Homepage and then adding individual content for the respective topics.
2. templates for your Confluence pages
Surely you have already worked with templates for various tools here and there, which have made your life and your work so much easier. It's the same with Confluence. At Atlassian you can find some free and preconfigured templates that you can add directly to your Confluence instance and create stylish Confluence pages.
Templates for Confluence Cloud Users
If you're already using Confluence Cloud, this is also a breeze. Just click on "Use template" and add it to a page automatically. Then you can edit your pages as usual and access additional plugins and macros.
Templates for Confluence Data Center and Server Users
Unfortunately, as a server and data center user, it's not that easy. To be able to use templates, you can either create new pages directly from a template or rely on plugins from the Atlassian Market Place fall back. Here you will find a template for pretty much every conceivable purpose.
You can also find all templates directly in Confluence (Cloud). When you create a new page, a bar appears on the right-hand side of the screen where you can choose from a variety of templates for your project.
Create your own templates
If there is no template that meets your requirements, you can easily create your own or adapt an existing one.
How do I create a Confluence template?
Go to the Confluence Space settings, (or to your Confluence settings (if you are an admin))
Search for "Look and fell" and click on "Templates"
Click on the "Create new template" button or select an existing template that you would like to customize
Give your template a name
Add editable content
Save the template
You will then find the template in the right-hand sidebar when you create a new Confluence page.
3. plugins and macros
To make your Confluence pages even more expressive or to customize them for your specific purpose, you can use plugins and the macros that come with them. Plugins can be obtained from the Atlassian Market Place.
Plugins
There are several free extensions for Confluence that you can install directly on your instance. Additionally, there are also a lot of external plugin providers.
Refined
The Confluence plugin "Refined" is your secret recipe when it comes to giving your Confluence pages not only structure, but also a touch of style. With Refined, you can transform the standard Confluence interface into a visually appealing and intuitively navigable intranet that both facilitates information intake and strengthens brand awareness.
Source: Refined
With the ability to customize themes and layouts, you can give each page a unique character - whether it's project dashboards, company wikis or team spaces. Refined allows you to create engaging and user-friendly sites that promote collaboration and increase productivity without in-depth technical knowledge.
Discover how you can turn generic Confluence pages into real eye-catchers with just a few clicks that not only present your content better, but also take the user experience to a new level.
Aura from SeibertMedia
With the "Aura - Content Formatting Macros" provides you with a powerful tool for customizing and structuring your Confluence pages far beyond the standard design. This collection of macros enables you not only to present content in a visually appealing way, but also to significantly improve clarity and user guidance.
Source: SeibertMedia
Whether you want to create dynamic tabs for clearly structured navigation, integrate Miro boards or Figma designs directly into your pages, or seamlessly integrate complex content with Google Docs or HTML codes - Aura offers the solution. The diverse design options help you to convey information in a way that is not only accessible but also visually impressive.
By simplifying the integration of this diverse content, Aura allows you to create Confluence pages that are not only informative but also inspiring, encouraging collaboration and engagement within your team.
Advanced Image Gallery from XALT
For example, if you want to add an image gallery or slider to a Confluence page, you can either use the built-in functionality in Confluence, or you can use the 'Advanced Image Galery from XALT'. This makes it incredibly easy and intuitive to edit, adjust and display images in different layouts directly on the page.
Macros
Some macros come with Confluence's basic functionality, others are provided by plugins. Macros allow you to customize your pages directly and natively to your liking, and it's a basic feature of Confluence that you'll probably work with almost every day. Some macros are used by clicking on the "little plus" at the top of the screen and adding the function where you want it.
4. the most important thing: your creativity
Sometimes your pages are just for internal use and don't necessarily need to be styled creatively. But surely you've been in situations where you need to visually prepare your content. The fancy templates and plugins are of course a great help in creating stylish Confluence pages. But at the end of the day, your own creativity and dedication will go a long way in helping you create great content.
In marketing and design, people often talk about "Fake it, till you make it". To put it simply, look for inspiration on the Internet and use these insights in your projects. But be careful: Don't copy and paste!
5. structure your pages
To maximize the efficiency and usability of your Confluence pages, a well-thought-out page structure is essential. Here are some best practices to help you organize your pages so that they are not only informative, but also easy to navigate:
Establish a clear hierarchy
Start with a clear idea of how your content should be structured. Create a hierarchy that is logical and corresponds to the way users search for information. This could mean setting up Spaces for different teams or projects and organizing pages and subpages within these Spaces by topic or function.
Use consistent naming conventions
Standardized naming conventions for your pages and spaces make it easier to find information. Decide on a clear and descriptive name that reveals the content of the page or space at first glance.
Use overview pages
Create overview pages that serve as tables of contents for larger areas within your Confluence workspace. These pages can contain links to important subpages and give users a quick overview of available resources.
Apply labels consistently
Confluence allows you to use labels to group pages thematically. Use this function to link similar content and simplify the search within your Confluence environment.
Set up navigation aids
Consider integrating navigation aids such as breadcrumbs, tables of contents or user-defined page navigation elements. These tools help users find their way through your content and keep track of their current position within the structure.
Do you need support integrating Confluence into your company and team? As an Atlassian Gold Solution Partner, we'll be happy to help you find a solution. On our Atlassian Services page you can learn more about our approach and methodology.
The basics in Confluence, starting with the creation of spaces and pages, lay the foundation for clear and efficient use. The use of templates not only simplifies the design, but also optimizes the work process. The integration of plugins and macros, such as Refined, Aura and Advanced Image Gallery, not only gives Confluence pages structure, but also an aesthetic touch.
The user's creativity plays a decisive role in presenting content in an appealing way. A well thought-out page structure, clear hierarchies, consistent naming conventions and the use of navigation aids are essential to maximize efficiency and user-friendliness. Confluence offers a variety of ways to promote collaboration and increase productivity.
The year 2024 holds some significant changes and exciting innovations for Atlassian and its users. Let's take a look at the key points of the Atlassian milestones for 2024 and see how they can impact the way your teams work.
As a proud Atlassian partner at Team '24, XALT will present the latest developments and strategies, including personal strategy reviews.
Atlassian Cloud Evolution: Intelligent solutions for efficient collaboration
Atlassian is responding to the challenges teams face in accelerating their workflows. The manual processes and outdated tools that often hinder innovation are to be revolutionized by the introduction of Atlassian Intelligence in the cloud apps.
Manual processes and outdated tools often hinder innovation and slow down productivity. Atlassian Intelligence brings advanced AI capabilities to cloud services that accelerate work and increase efficiency.
Focus on AI: Generative AI capabilities for new perspectives
Traditional tools often can't keep up with the demands of collaboration and productivity. Atlassian relies on generative AI capabilities to make progress here.
Generative AI capabilities enable teams to work smarter and respond flexibly to change. The following video from Atlassian provides a good first insight into what the new Atlassian Intelligence can already afford:
Retiring server products: migration strategies for a smooth future
With the end of support for Atlassian's server products on February 15th, 2024 companies are faced with the challenge of developing clear migration strategies.
The discontinuation of server products leads to uncertainty, security risks and compliance issues. Atlassian and we encourage you to proactively migrate to the cloud to address security and compliance issues and pave the way for future innovation.
Price adjustments for Data Center: Costs and benefits at a glance
Important price adjustments and product changes for Atlassian Data Center will take effect on February 15, 2024. In order to continue to provide you with best-in-class services, Atlassian is moderately adjusting the list prices for certain Data Center products. Prices will increase by an average of 5-15%, depending on user tier. This adjustment represents the first price increase for Atlassian Data Center products in the last three years.
Furthermore, Atlassian is offering an even more attractive pricing option with the introduction of Advantaged Pricing for Jira Software and Confluence. With this update, Advantaged Pricing for Confluence will match the list price for Data Center.
Team`24 Las Vegas: The event for Atlassian enthusiasts
A milestone in the Atlassian Roadmap 2024 is the Team Event from April 30 to May 3 in Las Vegas. As a proud Atlassian Gold Partner, Platform Engineering Leader and exhibitor at Team`24 in Las Vegas, we will be presenting the latest developments and strategies. Look forward to a free and personal strategy review at Team`24 by TEAM XALT.
You can also find our playlist of the Team`23 videos from last year on YouTube. Helicopter flight included.
Participation in the Team '24 event offers the opportunity to learn first-hand from Atlassian experts what the future holds.
Conclusion
The Atlassian Roadmap for 2024 not only promises exciting innovations, but also ensures that teams are best prepared for the changing digital landscape. Smart migration to the cloud, utilization of AI capabilities and participation in events such as Team'24 are key components to ensure digital success. As an Atlassian Gold Partner, XALT is therefore not only a provider of tools, but also a guide to efficient, innovative and secure collaboration.
Did you know that project portfolio management (PPM) plays an important role in the success of companies? It is a valuable tool for any company that wants to grow and be successful because it helps companies achieve their goals and is no longer just an option for those involved with multiple internal projects, especially those that are very large and complex, but a necessity.
Managing multiple projects can be a daunting task, but with project portfolio management it doesn't have to be! It provides a holistic view that integrates multiple projects into a coherent portfolio and aligns them with strategic objectives. This approach allows decision makers - from CEOs and CIOs to project managers - to see the individual project details and understand how these projects are interconnected and contribute to the overall business goals, making it easier for those responsible for managing the project portfolio to make the right decisions about whether to stop or continue a project, whether to shift resources, etc.
Project portfolio management is critical to business success and enables competitiveness and agility. We will look at its key values and how the integration of technologies such as Jira can increase its efficiency.
Understanding project portfolio management
What is project portfolio management?
Project portfolio management is a strategic approach that enables organizations to manage and evaluate their projects as a cohesive portfolio to ensure they align with overall business objectives. Unlike traditional project management, which focuses on the successful delivery of individual projects, PPM takes a broader perspective. It looks at the entirety of projects as a whole and provides a holistic perspective that is crucial for organizations. This approach helps to manage the complexity and interdependencies of multiple projects, which can have a significant impact on the success of the business.
Project portfolio management with Jira
What does project portfolio management do?
PPM creates clarity and control over the project landscape. It evaluates the alignment of projects with strategic objectives and allocates resources accordingly. This ensures that the most valuable and strategically aligned projects receive the attention and resources they need to be successful.
The most important elements of PPM are
Strategic orientation: It ensures that every project in the company is in line with the organization's goals and strategies, thus enabling well-founded decisions on resource allocation.
Resource management: It enables a more efficient allocation of resources by treating the projects as a uniform portfolio.
Risk management: It involves the identification, assessment and management of risks at portfolio level. This approach helps to mitigate risks that could impact multiple projects and ultimately the organization's strategic goals.
Power measurement: PPM involves assessing the performance of the entire project portfolio against strategic objectives and key performance indicators. This assessment is important to make adjustments and ensure that the portfolio is on track to achieve the desired results.
Control: Effective project portfolio management requires clear governance structures for transparent decision-making based on strategic objectives.
Managing multiple projects can be difficult for companies. To be successful, project portfolio management is not just about executing projects correctly. It's also about selecting the right projects. PPM provides a structure to evaluate the potential return on investment for each project. This helps those responsible to decide which projects should be prioritized, postponed or cancelled.
At a glance: Challenges for companies that PPM mitigates
Complex project management: It rationalizes the management of several interconnected projects, reduces complexity and improves coordination.
Strategic misalignment: It aligns the individual projects with the company's overarching strategic goals and ensures that each project contributes to the overarching goals.
Inefficient allocation of resources: It optimizes the allocation of resources across the entire project portfolio and thus prevents over- or under-utilization.
Inadequate risk management: It provides a holistic overview of the risks in all projects and thus enables better risk identification, assessment and mitigation.
Poor decision making: Improves decision making through comprehensive real-time data and insights into project performance and progress.
Inefficient processes: Streamlines workflows and improves operational efficiency through standardized processes and clear communication channels.
Budget overrun: Helps with better budget management and control, reducing the likelihood of projects exceeding their financial allocations.
Why even the smallest company needs project portfolio management
Project portfolio management is essential for companies that work on several projects at the same time. It ensures that each project is aligned with the company's overall strategic goals and helps to drive the business forward. PPM provides a comprehensive overview of all projects and helps to prioritize them.
Managing complexity and interdependencies
There are often many projects that overlap and compete for the same resources. Project portfolio management provides a structured approach to managing this complexity by enabling decision makers to recognize the connections and collaborations between different projects. This understanding is crucial to avoid resource conflicts and ensure that each project complements and supports the others, rather than being isolated.
Strategic orientation and prioritization
As companies grow, it becomes more difficult to keep an eye on their goals. Project portfolio management helps to align projects with the company's goals. It prioritizes projects based on their potential impact and alignment with long-term goals. This ensures that resources are allocated to projects with the highest strategic value.
Optimized resource allocation
Large companies must use their resources efficiently in order to be successful. Project portfolio management supports companies in this by allocating resources effectively. Project portfolio management gives you an overview of all current and planned projects so that you can identify and eliminate resource bottlenecks. This ensures that the right resources are available for each project at the right time. By optimizing resource allocation, you can achieve your project goals more efficiently.
Better decision-making
Making informed and agile decisions is critical. PPM provides a data-driven framework for decision-making that offers insights into project performance, risks and benefits. With a clear understanding of these factors, leaders can make quick decisions that adapt to changes in the business environment or shifting strategic priorities.
Risk management and risk mitigation
Major projects can be associated with considerable risks for companies. Project management allows you to identify and assess these risks at a portfolio level. Companies can develop comprehensive risk mitigation strategies to safeguard the entire portfolio by understanding how risks in one project can impact others.
Measuring performance and value
To manage projects effectively, it is important to evaluate their performance against predefined KPIs and strategic objectives and provides tools and metrics to measure this performance and help determine the value of each project to the organization. This evaluation is critical to ensure that projects are aligned with business objectives and to make the necessary adjustments to improve performance.
How to introduce project portfolio management in companies
1. initial assessment and planning
The first step is to assess the existing project management landscape. Identify gaps and align the framework with the organization's strategic goals. Develop a plan that defines the objectives, resource allocation, timeline and milestones.
2. involvement of stakeholders
The involvement of the most important stakeholders is crucial. This group includes executives, project managers and IT staff. Clear communication about the benefits and changes that PPM brings is important to gain the support of the organization.
3. adapting the PPM approach
Adapt the framework to the specific needs and culture of the organization. This customization should take into account scalability for future growth and change.
4. integration with existing systems
Smooth integration with existing systems is essential. This may require technical support to integrate new tools and customize workflows, with a focus on data migration and integrity.
5. piloting
Carry out a pilot phase with selected projects or departments. This step helps to identify potential problems and enables adjustments to be made before a comprehensive rollout.
6. training and support
Provide comprehensive training to ensure that all users are familiar with the new system. Set up a support system that provides continuous support, especially in the initial phase after implementation.
7. monitoring and continuous improvement
Continuously monitor the performance of the PPM system after implementation. Gather feedback to iteratively improve the system and ensure that it effectively meets the needs of the organization.
8. verification and scaling
Review the project portfolio management system regularly based on the defined objectives and key performance indicators. Be prepared to scale and evolve the system as the organization grows and needs change.
By following these steps, large organizations can implement a project portfolio management system that enhances their strategic project management capabilities and aligns with their overall business goals.
Project portfolio management: tools and technologies you can use
Implementing effective project portfolio management in an organization requires the right tools and technologies. These tools enable smoother project management processes and provide key data and insights for informed decision-making. Some categories of tools and specific technologies can significantly enhance capabilities.
Jira is an all-in-one solution and is characterized by its versatility in the management of agile projects. It enables detailed tracking, planning and reporting, making it ideal for various project management requirements. Other software solutions are Microsoft Project and Primavera from Oracle. These platforms offer robust features such as detailed project planning, resource allocation and budget management.
Collaboration and communication tools:
Platforms such as Slack, Microsoft Teams, Asana or Confluence are essential for effective communication and collaboration within the team. They streamline interactions and ensure that all team members are up to date.
Document management systems:
Efficient document management is the key to effective project management. Systems such as SharePoint and Google Drive enable the secure and accessible storage, sharing and organization of project-related documents.
Advanced analysis and reporting tools:
Tools such as Tableau and Power BI are essential for analyzing project data. They offer advanced analysis and reporting functions and enable those responsible to make data-based strategic decisions.
Risk management software:
Risk management is another important aspect. Special risk management tools help to assess, prioritize and mitigate risks across the entire project portfolio to ensure better control and foresight.
Resource management tools:
Solutions such as Smartsheet and Resource Guru are well suited for managing and allocating resources in projects. They ensure that resources are used optimally and avoid over- or under-utilization.
Agile project management tools:
For those who use agile methods, tools such as Jira and Trello Functions that are specifically tailored to agile project tracking, e.g. sprint planning and scrum boards.
Customized development platforms:
When special requirements need to be met, platforms such as Microsoft PowerApps and Salesforce enable the development of customized PPM applications and thus offer tailor-made solutions.
In summary, selecting the right tools and technologies is critical to successful project portfolio management. These tools should be selected based on the organization's specific needs, size and project management methodologies to ensure that they contribute effectively to the process. Jira, with its comprehensive features, is a versatile all-in-one solution suitable for various project management needs.
Project portfolio management with Jira: A game changer with practical applications
A great way to implement project portfolio management is to Jira. By integrating PPM with Jira, you can benefit from a more dynamic, technology-based solution that delivers unprecedented results.
In a recent case study, existing project portfolio management tools were evaluated and specific requirements for an efficient solution were defined. The result was a comprehensive dashboard in Jira that displays all projects with relevant data, including planned and consumed man-days, percentage progress of each project and linking efforts to individual tasks.
The most important elements of this integration included
Implementation of a customized workflow: As part of the integration, new task types were defined for functions such as monthly reporting and project planning with resources in order to streamline the process and increase the efficiency of PPM in Jira.
Automations and script improvements: The creation of automations in Jira made it possible for necessary information from projects to be automatically available for portfolio management. Scriptrunner was also used to create scripts to extend certain functions and create simple applications that are not possible with Jira automations, e.g. hiding fields or setting write permissions for a field.
Resource planning and approval process: As part of the project, a resource planning process was developed that incorporates Jira Service Management's asset management and Jira's standard features. An asset was created for each functional team within a project so that project managers could assign tasks to these assets and initiate an approval process for the required resources.
Test and put into operation: The project lasted around five months, during which an agile approach was chosen. The functions were prioritized and tackled using the Jira Advanced Roadmap. Daily stand-ups ensured that progress was tracked and upcoming tasks were coordinated within a cross-functional team.
Jira transforms enterprise PPM by providing a platform that integrates with existing workflows, provides real-time tracking and improves collaboration. It streamlines and scales processes, aligns them with strategic business goals and drives business success.
Find out more about the case in this current Success Story: Project portfolio management with Jira.
Conclusion
In summary, it can be said that the strategic implementation of project portfolio management for large organizations that want to increase their Project processes streamline and align with overarching business goals. With tools like Jira offering comprehensive solutions, organizations can effectively manage diverse project portfolios, ensuring efficient resource allocation, risk mitigation and improved decision making. Jira can also be used to Processes digitized and automated become. The impact on a company's operational efficiency and strategic agility cannot be overestimated.
By taking a tailored approach and using the right tools and technologies, companies can not only optimize their project results, but also drive sustainable growth and secure a competitive advantage in the dynamic business world. PPM is a key pillar in the architecture of successful project management, as companies are constantly evolving.
Fostering collaboration, continuous improvement and operational excellence is critical for organizations that want to remain competitive. Atlassian Team Playbooks are a valuable tool that provides resources to address common team challenges and improve project execution. They provide clear guidance on roles and responsibilities, improve communication and promote a proactive learning culture. Discover the benefits of Atlassian Team Playbooks.
Most popular playbooks from Atlassian Team Playbooks
There are more than 50 Atlassian Team Playbooks that organizations can use to increase productivity and communication, accelerate digital transformation and much more. Listing them all here would be a bit much. Therefore, we have decided to provide you with a selection of the nine most popular playbooks.
Retrospective Play
Retrospective Play is a gateway to fostering a culture of continuous improvement. By reflecting on past actions and results, teams can gain invaluable insights that lead to better decision-making. Companies that use this method not only strengthen their problem-solving skills, but also create a culture of transparency and accountability. This game is a catalyst for fostering a proactive mindset that thrives on feedback and iterative learning, which is critical for navigating complex and dynamic business landscapes.
Roles & Responsibilities Play
The essence of the roles and responsibilities game lies in its ability to bring clarity to team dynamics. It defines exactly who is responsible for what, preventing overlaps and gaps that can negatively impact the project timeline. Companies that use this method benefit from improved team synergy, streamlined workflows and significantly improved project execution. It is a cornerstone for building a well-coordinated team where everyone is focused on the common goals.
Health Monitor Play
The Health Monitor Play acts as a mirror that reflects the true state of a team's operational health. It enables self-assessment against the attributes of high-performing teams and helps to identify strengths and areas for improvement. For organizations, this game is essential to take the pulse of team performance and ensure that the team is continuously improving. It is a blueprint for driving excellence and achieving operational efficiency.
DACI Play (Driver, Approver, Contributor, Informed)
The DACI framework is critical for clarifying decision-making roles and responsibilities within a team or project. It identifies individuals as Drivers (D), who drive the decision-making process; Approvers (A), who make the decision; Contributors (C), who provide input; and those who are Informed (I) about the decision. This structured approach ensures that decisions are made efficiently, with clear communication and accountability, allowing the project to run more smoothly.
Icebreaker Activities Play
Icebreaker activities serve to warm up the group, create a comfortable and inclusive atmosphere and encourage interaction, especially at the beginning of meetings or workshops. These activities can range from simple introductions to engaging games or discussions that help to break down barriers, encourage open communication and set a positive tone for the collaboration to come.
Objectives and Key Results (OKRs) Play
The OKRs framework is a goal-setting tool that helps teams define, communicate and track goals and their outcomes. By setting objectives (ambitious and inspiring goals) and key results (specific, measurable actions to achieve the goals), teams can align their efforts, fully commit to the shared goals and transparently monitor progress. This game is fundamental to maintaining focus, alignment and momentum in achieving key results.
Project Kickoff Play
The project kickoff is a structured approach to starting a project on the right foot. It aligns the team on the goals, scope, roles and responsibilities of the project and establishes a clear plan of action. By setting expectations, defining success criteria and ensuring everyone is on the same page, this game creates a solid foundation for successful project execution and helps mitigate risks associated with misalignment or misunderstandings.
Sparring Play
Sparring sessions provide a platform for teams to present their work, gather constructive feedback and refine ideas in a structured, supportive environment. This practice encourages diverse perspectives, constructive criticism and iterative refinement, helping to improve the quality of work and ensure that the best ideas are put forward and refined together.
Standups Play
Standups are short, regular meetings where team members update each other on their progress, discuss the day's work and identify any obstacles or challenges. This approach promotes transparency, timely problem solving and ensures that the team stays aligned on priorities. It is an important practice to maintain a steady flow of communication and address issues in a timely manner, which contributes to the overall agility and effectiveness of the team.
You can find more Atlassian Team Playbooks on the Atlassian website.
Why should I implement the Atlassian Team Playbooks in my company?
Implementing the Atlassian Team Playbooks can significantly improve your teams' collaboration, communication and problem-solving skills. These playbooks address key issues in team dynamics that can hinder project success if ignored. They promote a culture of openness, continuous improvement and clear communication that is essential for successful project delivery. The structured framework of these playbooks provides actionable insights and plans that clarify the path to resolution and improvement.
These versatile playbooks can be tailored to your organization's individual needs and challenges, making them a valuable business asset. Not only do they improve operational efficiency, but they also create a resilient and adaptable organization. With the support of XALT, these playbooks can be seamlessly integrated into your existing processes and offer significant benefits in achieving your business goals.
How to get started with Atlassian Team Playbooks
Getting started with Atlassian Playbooks can be a smooth process with the right approach and guidance. Below is a suggested strategy broken down into manageable steps to ensure a successful implementation in your organization:
1. sensitization and training:
Understanding the playbooks: Learn about Atlassian Playbooks and their benefits. Use resources, attend workshops or consult experts like those at XALT for deeper insights.
2nd evaluation:
Identify the needs: Evaluate the team's current challenges to determine which Atlassian Team Playbooks would be most beneficial.
Customization: Customize the selected games to the individual needs of your company based on the evaluation.
3. planning:
Implementation plan: Create a plan for the implementation of the selected measures, listing timelines, required resources and teams involved.
Training: Provide training to ensure all stakeholders understand the process and objectives of the playbooks.
4th version:
Executing the moves: Execute the moves according to the plan and encourage open communication and active participation.
Documentation: Document the findings, measures and feedback for later use and analysis.
5. check and improve:
ReviewEvaluate the effectiveness of the actions after implementation in terms of overcoming the challenges and achieving the objectives.
Continuous improvement: Based on the review, make adjustments for future iterations to ensure continuous improvement.
6. support and guidance:
Expert advice: Let Atlassian experts or companies like XALT advise you on successful implementation and overcoming challenges.
7. scaling:
Expand: Expand the implementation to other departments or teams once you have familiarized yourself with the playbooks to achieve a company-wide improvement.
8. measure success:
Metrics: Establish metrics to measure the success and impact of implementing Atlassian Team Playbooks, such as improved communication, shorter project timelines, and improved collaboration.
In our webinar "Platform Engineering - Build AWS Accounts in Just One Hour with JSM Cloud", our DevOps ambassadors Chris and Ivan, along with Atlassian platform expert Marcin from BSH, introduced the transformative approach of platform engineering and how it is revolutionizing cloud infrastructure management for development teams. In our conversation, we discussed the concept of platform engineering, including how to initiate the process of using platform engineering, what obstacles organizations may encounter and how to overcome them with self-service for developers. We also showed how Jira Service Management can be used as a self-service for developers to create AWS accounts in just one hour.
"Platform Engineering is a foundation of self-service APIs, tools, services, knowledge and support designed as a compelling internal product," said Ivan Ermilov during the webinar. This concept is at the heart of internal developer platforms (IDPs)aimed at streamlining operations and supporting development teams. By simplifying access to cloud resources, platform engineering promotes a more efficient and autonomous working environment.
One of the key takeaways from the webinar was the numerous benefits that platform engineering brings. Not only does it speed up the delivery of features, but it also significantly reduces manual tasks for developers. The discussion highlighted how teams gain independence, leading to a more agile and responsive IT infrastructure.
Overcoming traditional challenges
Traditional methods of managing cloud infrastructure often lead to project delays and security compliance issues. Ivan pointed out that "a common scenario I've personally encountered in my career is that deploying infrastructure requires a cascade of approvals. The whole process can take weeks. One specific example we encounter in our customer environment is that AWS account provisioning can take weeks to complete. One reason for this is usually that the infrastructure landscape is simply inefficient and not standardized." By using platform engineering, companies can overcome these hurdles and pave the way for a more streamlined and secure process.
Success story from the field: BSH's journey
Marcin Guz from BSH told the story of the company's transformation and illustrated the transition to automated cloud infrastructure management. The practical aspects of implementing platform engineering principles were highlighted, emphasizing how operational efficiency could be improved.
Technical insights: The self-service model
Ivan and Chris Becker discussed the implementation of a self-service model using Jira Service Management (JSM) and automation pipelines. This approach allows developers to manage cloud resources, including the creation of AWS accounts, in as little as an hour - a marked difference from the days or weeks it used to take.
Live demo: Quick AWS account creation
A highlight was the live demonstration by Chris Becker, who presented the optimized process for setting up AWS accounts. This real-time presentation served as a practical guide for the audience, illustrating the simplicity and efficiency of the self-service model.
A look into the future: The future of platform engineering
The webinar concluded with a look to the future. Ivan spoke about exciting future developments such as multi-cloud strategies and the integration of DevSecOps approaches, giving an indication of the ever-evolving landscape of platform engineering.
Watch our webinar on-demand
Want to learn about the possibilities of platform engineering and developer self-service? Watch our on-demand webinar to learn more about platform engineering, IDPs and developer self-service. In this informative session, you'll gain insights that will help you transform your cloud infrastructure management.
Shopping cart
B/S/H
BSH Hausgeräte GmbH is the largest manufacturer of household appliances in Europe and one of the world's leading companies in this sector.
Projects & Solutions
Projects
Success Stories
Technologies
Projects
Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam.
Eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae dicta sunt explicabo.
Nemo enim ipsam voluptatem quia voluptas sit aspernatur aut odit aut fugit.
Sed quia consequuntur magni dolores eos qui ratione voluptatem sequi nesciunt.
Success Stories
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.
Technologies
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo.
